Administrative Assistant / Coordinator Job at Zibiz Data Management, Hauppauge, NY

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  • Zibiz Data Management
  • Hauppauge, NY

Job Description

Job Title: Administrative Assistant/Coordinator
  • Employee Type: Regular Full Time
  • Location: Hauppauge, NY
  • Degree Type: 4 year college degree
  • Experience: Customer Service & Accounts-Payable/Accounts-Receivable experience a plus. Compensation based on experience.
  • Required Skills: Excellent oral and written communication. Strong organizational and multi-tasking skills.
  • Preferred Skills: Computer Skills (MS Excel, MS Word), basic mathematical skills
A great administrative finance opportunity for responsible and detail oriented college graduates with 2 or more years experience. Zibiz is a fast growing technology company, in business for over 20 years and is located in Hauppauge, NY. Looking for an energetic candidate with a positive attitude who can work well in a detail oriented environment. This position is ideal for candidates desiring a long-term, stable career with a small but, well established company. Zibiz offers medical coverage, paid holidays & personal days, 401(k), and company profit sharing plan. This position is immediate, so email today. All applicants must be authorized to work in the United States.

Responsibilities Include:

1. Finances
  • Perform basic accounting duties, such as receivables/payables/ credit for billing
  • Submit Invoices/ AR statements / Billing
  • Research and resolve situations that require troubleshooting for Accounts Payable and Billing
  • Payment & Credit Card processing
  • Report preparation
2. Data Entry
  • Purchase, Sales and Web order entry and processing
  • Accurate Data entry into ERP system
  • Timesheet management
3. Customer & Vendor communications
  • Answering and directing phone calls, strong communication skills required
  • Compose and type routine correspondence (email)
  • Assist with other accounting / admin processes as needed
Benefits: Zibiz offers:
  • Medical coverage
  • Paid holidays
  • Paid personal days
  • 401(k)
  • Employee Profit Sharing Retirement Plan.

Job Type: Full-time

Salary: $22.00 - $25.00 per hour

Work Location: In person

Education Bachelor's (Required), or extensive experience required.

Job Tags

Hourly pay, Full time, Immediate start

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