Job Description

Job Description

Job Description

Our client has an immediate need for an Administrative & Bookkeeping Assistant on a contract-to-hire basis . This role supports a busy tax and bookkeeping team and is ideal for someone who can handle front-office responsibilities while assisting with light accounting tasks. The environment is fast-paced, especially during tax season, and requires strong organization, accuracy, and communication skills.

Key Responsibilities

• Answer and route incoming phone calls in a professional and timely manner
• Manage email inboxes and coordinate client communication
• Schedule appointments and maintain calendars using Outlook
• Scan, organize, and maintain digital client records and documentation
• Receive and distribute mail, packages, and office deliveries
• Communicate with clients via phone, email, and virtual platforms
• Prepare and send documents for electronic signature using Adobe Sign
• Maintain office organization, supplies, and general office upkeep
• Assist with bookkeeping tasks in QuickBooks Online
• Enter financial transactions including invoices, bills, deposits, and checks
• Support account reconciliations and transaction reviews
• Maintain Excel spreadsheets for bookkeeping and tax tracking
• Assist with month-end close activities and tax preparation support

Requirements

• 1+ years of administrative or office support experience
• Exposure to bookkeeping or accounting support preferred
• Proficiency in Microsoft Excel (sorting, filtering, basic formulas)
• Proficiency in Microsoft Outlook (email and calendar management)
• QuickBooks Online is required.
• Strong communication skills with a professional, client-facing demeanor
• High attention to detail and accuracy
• Strong organizational and multitasking abilities
• Ability to work in a deadline-driven, fast-paced environment
• Typing speed of 50+ WPM preferred

•What We’re Looking For

• Reliable and consistent with strong follow-through
• Detail-oriented and highly organized
• Comfortable in a structured, office-based environment
• Able to manage multiple priorities without losing accuracy
• Professional and polished when interacting with clients and team members

This is a contract-to-hire opportunity with long-term potential for the right candidate. The team is ready to move quickly, so if this aligns with your background, apply for immediate consideration .

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